Quality Assurance Officer

TERM OF REFERENCE QUALITY ASSUARANCE OFFICER  

General information

Vietnam Japan University (VJU) is a new university model in Vietnam, the seventh member university under Vietnam National University-Hanoi (VNU), envisaged to become an internationally recognized university, and a symbol of the close and fruitful cooperation between Vietnam and Japan.

As VNU’s member university, VJU can leverage upon VNU’s intrinsic advantages and resources. In parallel, VJU coordinates intensively with prestigious universities in Japan such as The University of Tokyo, Osaka University, University of Tsukuba, Yokohama National University, Waseda University, Ritsumeikan University, Ibaraki University, … to meet the needs of Vietnamese and also Japanese higher education.

At VJU, we have standardized academic environment inherited from Japanese style. This is where Vietnamese, Japanese and international scientists work and innovate. Professors of diverse cultures will create a multicultural environment for academic activities in the era of integration.

We are committed to creating a stimulating and supportive learning and working environment based on mutual respect and trust to assist staffs and students to reach their full potential.

Job Purpose

To perform quality assurance duties at VJU.

Required duties and responsibilities

• Supports manager(s) to compile the regulation, procedure, plan and documents in the field of quality assurance.
• Cooperates and advices other VJU’s units to:
  • Implement the quality assurance plan;
  • Collect information and exhibitions to support accreditation activities;
  • Develop solution to improve and assure educational quality of programs and university;
  • Develop improvement action plan after finalized self-assessment and accreditation;
  • Prepare for the accreditation process and supervise the implementation of accreditation process;
• Participates in training and guiding on activities of self-assessment, accreditation at program and university levels.
• Stores and manages quality assurance documents and exhibitions.
• Compile, adjust and implement the plan to collect feedbacks from stakeholders; summarize and analyze database…
• Translate documents that relevant to assigned duties.
• Periodically report to supervisor and Rectorate Board; Upload reports to software and quality assurance portals.
• Attend the trainings on quality assurance;
• Other duties as assigned by supervisor.

Qualifications

• Education: University Degree in related field or Master Degree from foreign countries
• Work experience:

• Experience in relevant areas;

• Foreign language: Be fluent in spoken and written English (IELTS 5.0+). Proficiency in Japanese will be considered an advantage.
• Preferred skills:

• Proficient in planning and duty implementation.
• Strong in supervising and explaining skills;
• Good in data analysis skill;
• Flexibility, determination, enthusiasm and ability to cope under pressure.
• Creativity and willingness to learn.
• Organizational skills, time management.
• Good teamwork, negotiation and problem-solving skills.

• Attitudes:

• High commitment to deadline.
• Highly responsible toward work.
• Cooperation, accountability and services oriented.

What VJU can offer

Successful candidate will be offered an attractive remuneration package comprising of:

• Basic monthly salary: depending on candidate’s profile and following the internal cost-norm of the university;
• Monthly meal allowances: 700,000 VND;
• Others: following VJU’s regulation.

Application

To apply please send your application package (with following documents in a PDF or MS Word DOC (in English, max. size: 5 MB) with “Your name _ Quality Assurance Officer” written in the subject line to hr@vju.ac.vn

Application documents include:

• Essay (essay topic: “How can you contribute to Vietnam Japan University”? Maximum 800 words in English).
• Curriculum Vitae.
• Recommendation letter (s).

Recruitment process

• Shortlisted candidates will be interviewed by recruitment committee established by the Rector.

Successful candidate will be offered a 1-year contract (2 months’ probation period). The Incumbent can be offered another 2-year contract upon the satisfaction of his/her performance.