RECRUITMENT ANNOUNCEMENT

JAIF PROJECT ASSISTANT

Position overview

The JAIF Project Assistant supports the coordination and implementation of project activities, career guidance and employment-related activities for learners, and engagement with the University’s alumni community. The post holder works with relevant University units and external stakeholders, including JAIF, the ASEAN Secretariat, JMT and other partners.

1. POSITION INFORMATION

Position title	JAIF Project Assistant
Work Location	Vietnam Japan University (VJU), Vietnam National University, Hanoi
Project / funding framework	Japan-ASEAN Integration Fund (JAIF)
Employment type	Employment Contract
Application period	11/11/ 2026 to 25/11/ 2026

2. KEY RESPONSIBILITIES

2.1. Project Coordination

• Support the coordination and implementation of project activities.
• Provide support to students, graduate students and doctoral candidates participating in or supported by the project.
• Monitor implementation progress and compile information and progress reports.
• Serve as a communication focal point with JAIF, the ASEAN Secretariat, JMT and relevant project partners.

2.2. Career Guidance and Employment Support

• Organize and coordinate career guidance activities for students, graduate students and doctoral candidates at Vietnam Japan University.
• Support employment information and job-introduction activities.
• Facilitate connections between learners and enterprises and coordinate related engagement activities.

2.3. Alumni Engagement

• Maintain and develop the University’s network of alumni, including former students, graduate students and doctoral candidates.
• Support alumni engagement activities that contribute to education and training, career guidance and the development of institutional partnerships.

3. QUALIFICATIONS AND REQUIREMENTS

3.1. Education

• A bachelor’s degree or higher.
• A degree in Finance, Accounting, Economics, Project Management or a related field is preferred.
• Knowledge of or experience in project management, budget management or project finance is an advantage.

3.2. Professional Experience

• Experience in project coordination, project management or project implementation support.
• Knowledge of or experience in budget monitoring, data compilation and coordination of project financial reporting.
• Experience working with international partners, organizing events, career guidance, enterprise engagement or alumni relations is an advantage.

3.3. Language Skills

• Good working proficiency in English, including communication, email correspondence, reading documents and preparing reports (minimum B2 level).
• Japanese language proficiency is an advantage.

3.4. Professional and Technical Skills

• Strong organizational, coordination, information-synthesis and work-plan monitoring skills.
• Ability to compile and verify data and maintain project-related records and documentation.
• Proficiency in office applications, particularly Microsoft Excel.
• Good communication and collaboration skills when working with University units, learners and external partners.

3.5. Personal Attributes

• Responsible, careful, proactive and able to work independently.
• Able to coordinate with multiple stakeholders and manage several tasks in response to work requirements.

4. APPLICATION DOCUMENTS

Applicants are requested to submit the following documents:

• Curriculum Vitae (CV).
• Copies of degree certificates and academic qualifications at all completed levels of education.
• Copies of foreign-language certificates.
• Letter(s) of recommendation, if available.

All application documents must be submitted in English and sent to [email protected], using the following email subject line: Application for JAIF Project Assistant – [Applicant’s Full Name].

6. IMPORTANT NOTES

Only shortlisted candidates may be contacted for further assessment and/or interview. Vietnam Japan University reserves the right to adjust the recruitment schedule or recruitment arrangements, where necessary, in accordance with its applicable procedures.

VIETNAM JAPAN UNIVERSITY

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