| Job title | Full-Time Consortium Assistant |
| Application method | Open to the Public |
| Number of position | 02 |
| Closing date | 27/05/2026 |
| Work place | Vietnam Japan University
Hoa Lac Campus and My Dinh Campus, Hanoi. |
About VJU
Vietnam Japan University (VJU) is a member of Vietnam National University, Hanoi that has won the supports of senior leaders of both Vietnamese and Japanese Governments. It is developed following the model of an excellent university that is based on the foundation of basic science and high technology, and closely linked with a consortium of Japanese leading universities, research organizations and other relevant stakeholders.
VJU will offer bachelor’s and master’s degrees, as well as PhDs for about 6,000 students in total by 2030. VJU aims to become a new model of public university that is highly internationalized and ranking at the top Asian levels.
We are committed to creating a stimulating and supportive learning and working environment based on mutual respect and trust to assist staffs and students to reach their full potential.
Main duties and responsibilities
- Serve as the focal point for collecting cooperation needs from training programs, faculty members, and related partners and reporting to Faculty manager(s) in order to develop annual implementation plans;
- Coordinate with relevant offices and Japanese partners in developing and finalizing collaboration proposals related to teaching and scientific researching activities;
- Support the organization of Consortium academic activities, including:
- Workshops, seminars, and research activities;
- Reception and support for Japanese and international experts and lecturers visiting the Faculty for teaching and research purposes;
- Handling logistics, coordinating schedules, preparing documents, invitation letters, meeting minutes, and supporting meetings with partners.
- Take responsibility for compiling periodic and ad hoc reports as required by the VJU Consortium and Faculty manager(s);
- Support academic and training-related activities, including:
- Coordinating the preparation of the Faculty’s academic timetable;
- Supporting lecturers, students, and graduate students in the preparation and defense of graduation theses, capstone projects, Master’s theses, and doctoral dissertations;
- Supporting the invitation and coordination of domestic and international lecturers for the Faculty;
- Supporting student-related activities when necessary.
- Other duties as assigned by the Dean, Vice Dean(s) of the Faculty and the Rectorate Board of VJU.
Qualifications
- Education: Bachelor’s degree or higher in relevant fields such as Social Sciences, Administrative Management, or related disciplines.
- Work experience: At least 2 years of working experience in organizations or institutions, with preference given to candidates who have experience working in higher education environments or international organizations.
- Foreign language:
- For the assistant of Faculty of Advanced Technology and Engineering (FATE): IELTS certificate with a minimum score of 6.0 or equivalent and Japanese language proficiency is an advantage.
- For the assistant of Faculty of Interdisciplinary Social Sciences (FISS): JLPT N2 or equivalent, and English certificate of IELTS 6.0 is an advantage.
- Preferred skills:
- Proficiency in Microsoft Office and the ability to use AI tools to support work tasks;
- Demonstrated ability to work under pressure and make deadlines;
- Demonstrates good judgment; approachable and professional; problem solving skills; ability to handle multiple tasks; self-motivated; well organized;
- Strong communication skills (both written and oral) and teamwork skills.
- Attitudes:
- High commitment to deadline;
- Highly responsible toward work;
- Having energy and enthusiasm for education;
- Responsibility, accountability and services oriented.
Salary and Benefit
Successful candidate will be offered an attractive remuneration package comprising of:
- Basic monthly salary: negotiable;
- Others: Followed regulation.
Application
The application must contain:
- Curriculum Vitae (CV);
- Soft copies of diplomas and certificates (Bachelor’s degree or higher qualifications);
- Essay (essay topic: “What can you contribute to Vietnam Japan University”? Maximum 800 words in English);
- Recommendation letter (s).
Recruitment process
- Shortlisted candidates will be interviewed by a Selection Committee established by the Rector.
- Successful candidate will be offered a 1-year contract with 02 months’ probation period.
Application
To apply please send your application package (with following documents in a PDF or MS Word DOC with “Your name_Consortium Assistant” written in the subject line to [email protected]
